Privacy statement

At Olympus Automation Ltd. (OAL), we take privacy very seriously. We do everything we can to safeguard the security of your personal information and commit to only using your data as stated in this privacy policy and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

How we use your personal information

This section explains what personal information is collected and how we use personal information about:

Visitors to our website
People who download our content (e.g. guides and whitepapers)
People who subscribe to marketing communications
People who contact us via social media
People who email us
People who use our services (e.g. clients and prospective clients)
Job applicants and current / former employees

Visitors to our website

We use Google Analytics to collect anonymous information about site usage. We do not attempt to identify individuals.

If we do collect personal information (e.g. via contact forms), we will clearly state what we collect and why.

We use third-party tools (e.g. Google Ads, LinkedIn, Twitter) for remarketing based on site behaviour. These tools may involve international transfers, and we apply appropriate safeguards in line with the UK GDPR.

Cookies are used to enhance functionality and analytics. We request consent for non-essential cookies, which can be managed through browser settings or a cookie consent tool.

People who download our content

When you download a guide or whitepaper, we collect your name and email. This is used to send the resource and may be used to follow up with relevant information. We rely on our legitimate interest in doing so and retain your data for up to five years unless you request deletion sooner.

We use HubSpot to manage communications and may use LinkedIn or Twitter to promote related content. International transfers are safeguarded appropriately.

People who subscribe to marketing communications

If you opt in to receive marketing news, we will send you relevant updates. You can unsubscribe at any time. Data is retained for up to five years from last interaction unless deleted earlier.

You can unsubscribe at any time. If we rely on your consent to process your personal data, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before the withdrawal.

Marketing emails are managed via HubSpot. We may also promote content via LinkedIn and Twitter.

People who contact us via social media

If you contact us via social media (e.g. by direct message), we will use the information you provide only to respond to your enquiry and will not store it longer than necessary.

People who email us

Emails are scanned for threats. Please ensure your emails are lawful. Messages are retained for a reasonable period to address your enquiry and then deleted unless required for legal or business purposes.

People who use our products and services

We process your personal data to deliver agreed services, fulfil contracts and communicate relevant updates. This is done under contractual and legitimate interest bases.

Any personal or sensitive information you provide is stored securely and deleted once no longer required.

We may send you related marketing content using providers like HubSpot, LinkedIn, Facebook and Twitter, with appropriate safeguards for any international transfers.

Some of our service providers (such as HubSpot, Google, LinkedIn, or Twitter) may process your personal data outside the UK. Where personal data is transferred internationally, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) or other lawful transfer mechanisms as approved by the UK Information Commissioner’s Office.

Job applicants and current/former employees

We collect applicant data (e.g. CVs, contact details, employment history) to assess suitability for roles. Our legal bases include contractual necessity and legitimate interest.

We may use AI tools to help screen CVs. These tools do not make final decisions, human reviewers are always involved. You have the right to request human intervention, contest decisions or express your views.

Unsuccessful applications are retained for six months unless consent is given to retain for longer. Successful applicants’ data forms part of their employment record.

Employee data is processed for HR, legal and compliance purposes and is retained in line with legal obligations.

Data protection rights

You have the right to:

Access your data (free in most cases)
Request correction or completion of data
Request erasure under certain conditions
Request restriction of processing
Object to processing
Data portability (transfer your data)
Not be subject to automated decisions with significant effects

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please get in touch:

Email us at: accounts@oalgroup.com

Call us on: +44 1733 394700

Write to us at: OAL, A1 Parkway, Orton Southgate, Peterborough, PE2 6YN, United Kingdom

Cookies

We use non-essential cookies for analytics and advertising only with your consent, which you can manage through our cookie banner or browser settings.

HubSpot

We use a third-party provider, HubSpot, to deliver our marketing emails. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our marketing emails. For more information, please see HubSpot’s privacy policy.

Other websites

Our website may contain links to other websites that aren’t created or managed by OAL. This privacy policy only applies to this website (www.oalgroup.com), therefore, when visiting other sites, you may wish to read their privacy policies.

Changes to our privacy policy

We may update our privacy policy from time to time. The most up-to-date version of our privacy policy will always be available on this page. This privacy policy was last updated on 09 June 2025.

How to contact us

If you have any questions about our privacy policy, the data we hold on you or you would like to exercise one of your data protection rights, please do not hesitate to contact us.